FAQ – The Graphic Recording Process
Do we need to send you the presentation slides in advance?
No, you do not have to, though the slides can be helpful for understanding. We can work with as little as your broad-level agenda, as long as sufficient context (for example, jargon and acronyms specific to your organisation/ industry) is provided.
Can you show us a sketch of the graphic recording beforehand, based on the content we share with you?
While we can, from experience, meetings don’t always “stick to script.” Even when they (largely) do, you may notice presenters adding in personal anecdotes, or participants resonating with particular ideas. For this reason, we find it most valuable when we come prepared with not much more than designated boards and prepared titles, and come ready to listen. After all, graphic recording is a “live” and living art!
How much space do you need for graphic recording? What kind of space do you need for graphic recording?
There should be enough space for boards and easels, and the graphic recording to move around the boards without getting in the way of participants. If we are working with paper mounted on walls , the wall surface should be a clean, smooth, and continuous surface that can take on mounting tack (for the paper to hold). The space should allow direct line of sight and hearing from the presenters (including participants, if they are sharing from their seats).
How long does setting up take?
We usually arrive one hour before the formal start of the session to setup.
Can we take pictures of the graphics at the end of the session?
Of course! However, if the meeting proceedings are meant to be confidential, do remind meeting participants not to share the visuals.
Can people participate in the graphic recording process?
Where the opportunity arises, we would be happy to propose possible ways your audience can participate in co-creating the visual output. Please contact us at firstname.lastname@example.org to explore.
Can we film your process?
Please check in with us prior to the session so that we can work out an ideal arrangement where both filming and graphic recording can proceed smoothly.
Because of intellectual property involved, filming is prohibited in the following scenarios, except where permission is expressly granted:
* Sessions presented, taught, or facilitated by Picture People Plan; and
* Sessions where the client intends to use the video footage for purposes of graphic recording and/or visual facilitation training.
Can we keep the original artwork?
Yes, we make it a point to handover the originals (if created on physical boards and surfaces) the same day. Please allow up to an hour post-event for touching up and photographing of the charts before handover.
Do we get a digitised copy of the artwork?
Yes, we always include high-resolution digitised copies of the visual output, at no additional cost. High-resolution “cleaned up” scans of the visual output will be ready for download within three (3) working days post-event, often by the next working day.
How long do you take to come up with a digitized copy of our discussion notes?
High-resolution “cleaned up” scans of the visual output will be ready for download within three (3) working days post-event, often by the next working day.
Who owns the intellectual property (IP) of the visual output?
IP can be defined very broadly to include “methods, processes, and visual imagery” used in creation of the visual output. For avoidance of doubt, the IP of the visual output will remain with Picture People Plan. However, clients have full rights of use and circulation to the visuals. We promise to keep what’s confidential, confidential. 🙂
Can you keep the notes confidential?/ Will you share the visuals beyond our meeting?
We make it a point to honour client confidentiality — just let us know in advance. We would be happy to sign a non-disclosure agreement as required. You may also want to remind meeting participants not to share the visuals beyond the group.
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